.75 FTE - Day Shifts

At Olmsted Medical Center, we value our employees and are committed to providing a comprehensive and competitive benefits package. To keep up with the evolving trends, Olmsted Medical Center offers the following for employees who are employed at a 0.5 FTE or higher.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Generous Paid Time Off
• Basic Life Insurance
• Tuition Reimbursement
• Employer Paid Short-Term Disability and Long-Term Disability
• Adoption Assistance Plan

Qualifications:

• Two-year technical or college level degree or equivalent experience
• PC Word Processing at 60 wpm
• Excellent organizational skills and ability to work independently
• Above-average working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Publisher, Outlook), Internet, Visio, and Adobe Acrobat
• Working knowledge of Teams and Zoom for online meetings
• Ability to use a web content management system
• Superior oral and written communication skills
• Ability to learn and adhere to identity standards for written word and document formatting
• Strong proofreading and editing skills (ensuring proper grammar and punctuation, correct word usage, spelling, etc.)
• Basic understanding of quality management and/or ISO 9001 requirements
• Ability to maintain confidentiality is essential
• Ability to effectively prioritize a busy workload
• Detail oriented
• Effective problem-solving skills
• Appearance consistent with professional image and work environment
• Ability to use machines, tools, equipment, phones, and work aids as necessary to perform job duties
• Ability to work full-time in an office setting

Job Responsibilities:

• Assists with publishing documents using OMC's web-based document management system.
• Assists with document processing and enters data into document management database.
• Provides back-up support to the document coordinator, including assisting with OMC's automated document process.
• Maintains sections of the internal website related to document requirements.
• Communicates through email and phone with document authors and approvers regarding document revisions.
• Maintains broad general knowledge of OMC's operational activities.
• Verifies that images used in documents abide by copyright requirements.
• Follows OMC branding, style guidelines, and formatting requirements.
• Maintains internal signage and postings including, but not limited to, clinician directory, wayfinding, door vinyl, and temporary informational signage.
• Assists with ordering business cards and note cards.
• Provides back-up assistance, as needed, for OMC's internal website.
• Provides administrative support to supervisors in the Marketing and Communications department.
• Provides back-up support to administrative support staff for the OMC Regional Foundation.
• Provides support for events and assist at events as needed.
• Prepares meeting minutes, memos, correspondence, and reports.
• Schedules appointments, department meetings, and other activities.
• Operates office equipment, paper cutting machine, and other office equipment to help print Marketing and Communications materials.
• Maintains good interpersonal relations with fellow employees, clinicians, nurses, visitors, vendors, and others
• Assumes responsibility for professional growth and development.
• Follows OMC policy regarding time and attendance.
• Consistently demonstrates exceptional customer service skills and ability to work with a team.
• Professional appearance consistent with professional image and OMC dress code.
• Willingness to travel to branch clinics and other locations to update or change out signage.
• Performs other duties as assigned.